Eagle Scout – Project Fundraising Policy

In a Nutshell

nutshellScouts are not permitted, per council policy, to ask for monetary donations, donation of materials and/or discounts from anyone or any business outside of the list below unless they have submitted a fundraising form and had it approved PRIOR to fundraising efforts taking place.

the Scout himself,

the Scouts parents or relatives,

the Scouts unit or

Chartered Partner,

members or parents of members of his unit or

from the beneficiary of the project

Eagle Candidates may, with an approved fundraising application, ask for donations of materials or discounts on materials from companies or individuals but must first furnish a list of prospective donors with their fundraising application, per national policy, for council approval prior to soliciting the material donations or discounts.


When does a Scout need to submit a fundraising application?

faq3Donations of money or materials from the following sources do not require submitting the fundraising form:

the Scout himself,

the Scouts parents or relatives,

the Scouts unit or

Chartered Partner,

members or parents of members of his unit or

from the beneficiary of the project.

All other sources require the form be submitted and approved prior to fundraising efforts taking place, this includes donations of money, material donations and/or discounts on materials.

What are some exceptions in terms of discount or donation of materials?

If a Scout is given a discount at the time of purchasing materials that was not solicited by the Scout it is OK to accept it and the form is not required.

Likewise If a Scout is offered scrap or left over materials, without solicitation on his part, he may accept them and does not need to submit the application as he did not solicit the materials but was merely offered then without solicitation on his part.

Is crowdfunding allowed in Northeast Georgia Council?

No. The Northeast Georgia Council has elected not to allow crowdfunding for fundraising of Eagle Projects. The 2017 Guide to Advancement, section, authorizes local councils to make a decision whether or not to allow crowdfunding.

Can I solicit businesses for monetary donations?

No. A Scout can only solicit material donations and/or discounts from the list of businesses which have been approved on the fundraising application. When completing the fundraising application, the scout needs to list all potential businesses to be solicited, as well as what will be solicited from the business.

Unsolicited donations are appropriate (i.e. Scout walks into store and goes to purchase material and the store offers a discount and/or donation of materials)

What must be done with proceeds left over from fundraising or donations?

All proceeds left over from fundraising or donations, whether money, materials, supplies, etc., regardless of the source, go to the beneficiary.

If the beneficiary is not allowed, for whatever reason, to retain any excess funds or materials, etc., the beneficiary should designate a suitable charity to receive them, or allow the unit to retain them. The unit must not influence this decision.

Are car washes allowed?

Yes, once they are approved by submitting a fundraising application.

Is there anything that a Scout should make clear when accepting donation and/or discounts?

Scouts must make it clear to all donors of materials, those offering a discount, or event participants that the money/ materials are being raised on behalf of the project beneficiary, which will retain any leftover funds or materials.

How does a Scout provide documentation of a gift?

Should any donor want documentation of a gift, this must be provided through the project beneficiary not the B.S.A., unit or council.